Instructions for Oral Presentations (Individual, Blitz-talks and Symposia)

Each session is 75 minutes long and typically includes 4 or 5 speakers.  Each speaker has 15 minutes, including time for discussion (12+3) and 5+2 minutes for Blitz-talk presentations. The Q&A will be held only if there is enough time after presentations. It will be concluded live.

Important Presentation Guidelines:

• Presenters may not use their own laptops for lectures.
• All presenters must upload their presentation files (.ppt, .pptx, or .pdf) to the shared folder provided by the Organizers in mid July. We will not be accepting presentation files in Apple Keynote (.key) format. 
• If your presentation is not uploaded online, you must bring it on a USB stick to the room where your session is held. Please do so during the break before your session (i.e., one session earlier), to allow enough time for testing and set up.
• Presentations should be prepared in 16:9 resolution.
• Please name your file as follows before uploading:
  Name_Surname_Session code
  (Example: Jane_Doe_S-045)

The name is for presenting author’s name. The session code will be stated in the digital program version available in July. 

Thank you for your cooperation in helping us run the sessions smoothly.

POSTER FORMAT AND PRINTING

Poster Size and Format: posters must be prepared in A0 size: 841 x 1189 mm. Orientation: Portrait.

Bringing Your Poster to the Venue: you may print your poster in advance and bring it with you to the conference.

On-site Printing Option (in Vilnius): if you prefer to print your poster in Vilnius, you can use the services of our recommended printing house:

Name: IĮ „Erdvėtakis“
Email: gostauto@erdvetakis.com
Mobile: +370 61 45 2527
Phone: +370 5 261 2155

Poster File Requirements for Printing: file format: .jpg; Size: A0 (841 x 1189 mm); resolution: 300 dpi.

Printing Cost Estimate: approximate cost: €20–€30

Deadline for Local Printing: if using the Erdvetakis printing service, please send your file no later than August 1, 2025. Posters submitted by this date will be delivered directly to the conference venue.

POSTER SESSION ONSITE – INSTRUCTIONS FOR POSTER AUTHORS

• Authors are requested to hang their posters in the morning;

• Posters will remain on display throughout the day and must be removed immediately after the session ends;

• Posters not removed on time will be taken down by our volunteers.

Additional Information

• All hanging materials will be provided, and volunteers will be present to assist with setup.

• In the poster session area, you will find a poster map with assigned numbers. Please locate your designated poster wall or stand by matching your number and hang your poster accordingly.

• All poster authors are expected to be present at their posters during their assigned session time to engage in discussions and answer questions.

• Poster session date and time will be specified by 15 July, 2025. 

Thank you for your participation and contributions to the conference!

We sincerely appreciate your willingness to serve as Session Chairs—your support is instrumental to the success of the event. While the role is not overly complex, it is important for ensuring that sessions proceed in an orderly and timely manner. The primary responsibility is to manage time effectively. Below, we outline the key responsibilities and general guidelines for your reference:

Opening the Session

• Begin with a brief introduction of the session topic.
• Introduce each speaker briefly by name and presentation title.
  (You are welcome to add more background if you wish, but please note that we do not provide individual bios/CVs.)

Time Management

• Each session is 75 minutes and typically includes 4–5 speakers. Each speaker has 15 minutes, including time for discussion. 
• Please ensure that no presentation or the overall session exceeds the allocated time.

Q&A Moderation

• Q&A will take place only if time allows, at the end of the session.
• If time permits, please moderate the Q&A and facilitate audience engagement.
• If there are less presentations in the session than 5, you can use the remaining time for discussion. 

Technical Support

• A technical operator will be present in the Plenary Hall. 
• Volunteers will also be available to assist you if needed.

Reporting Changes

• • Any changes or presenter absences must be reported to the EAPL Conference Secretariat by email: info@eapl2025.com or reported to the team member at the Registration Desk onsite.

Thank you again for your valuable contribution to the conference. Your support in guiding the session ensures a rewarding experience for all attendees.